CHILD SAFEGUARDING:

Level 3: The post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

The post holder must complete safeguarding training, uphold Save the Children’s Code of Conduct, report safeguarding concerns immediately, ensure compliance by suppliers, and support safe programming during visits.

ROLE PURPOSE:

The Commodity Officer will support field-level planning, coordination, tracking, and management of food commodities for school meal program kitchens under the Sindh Sustainable School Meals (SSSM) Project.

The role focuses on ensuring that commodities required for meal preparation at centralized kitchens are planned effectively, delivered on time, and properly managed at kitchen level. The post holder will coordinate with LRP Team, commodity teams, logistics providers, and implementing partners to maintain commodity integrity, prevent losses, and ensure efficient last-mile distribution to schools.

The position will also strengthen stock management systems at kitchen level, ensuring proper documentation, reconciliation, and compliance with organizational and donor requirements.

SCOPE OF ROLE:

Reports to: Senior Coordinator Commodity

Staff reporting to this post: None

Indirect : NA

Budget Responsibilities: NA

Key Internal Contacts: Education, Supply Chain, Finance, MEAL and Safety & Security teams for coordinated planning, compliant procurement, delivery monitoring, and risk management.

Key External Contacts: At field level Implementing partners, kitchen management teams, third-party logistics providers and transporters to ensure timely, quality, and compliant delivery of commodities.

KEY AREAS OF ACCOUNTABILITY:

The Officer Commodities is responsible for ensuring effective planning, coordination, and monitoring of commodities from delivery to kitchens through to final distribution to schools.

Commodity Planning & Coordination:

• Plan and forecast commodity requirements for kitchens where school meals are prepared in coordination with kitchen supervisor.
• Consolidate kitchen-level demand and share commodity requirements with the Commodity Coordinator for timely dispatch.
• Coordinate with relevant stakeholders to ensure uninterrupted availability of commodities at kitchens.

Logistics Coordination:

• Coordinate with third-party logistics providers to ensure timely transportation and delivery of commodities to designated kitchens.
• Track dispatches, monitor delivery timelines, and resolve any transportation or delivery delays.
• Support partners in arranging last-mile transportation from kitchens to schools for meal distribution.

Receiving & Distribution Support:

• Support implementing partners in receiving commodities at kitchen level, ensuring accurate quantity and condition verification.
• Ensure proper documentation of commodity receipt such as Goods Receipt Notes (GRNs) and stock registers.

Stock Management & Reconciliation:

• Conduct regular stock reconciliation at kitchen level with implementing partners to ensure consistency between physical stock and records.
• Monitor stock levels, consumption rates, and expiry timelines to prevent stock-outs or wastage.
• Identify discrepancies and take corrective actions in coordination with relevant teams.

Monitoring & Compliance:

• Conduct regular monitoring visits to kitchens and storage facilities to assess stock management practices and storage conditions.
• Identify gaps and prepare improvement plans in coordination with partners.
• Follow up on implementation of agreed improvement actions.

Risk Management & Reporting:

• Report any loss, damage, or theft of commodities to management immediately and support investigation processes.
• Maintain accurate and up-to-date records of stock, movements, and reconciliation reports.
• Prepare regular reports on commodity status, stock levels, losses, and operational challenges.
• Identify risks related to commodity handling and propose mitigation measures.

Capacity Building:

• Provide training and on-job support to kitchen staff and partners on stock management, record keeping, and commodity handling practices.
• Promote best practices in storage, handling, and distribution of food commodities.

COMPETENCIES FOR THIS ROLE:

1.      Delivering Results

• Takes personal responsibility and holds others accountable for delivering our ambitious goals for children, continually improving their own performance or that of the team / organization. 
• Level required: Accomplished

2. Problem Solving and Decision-Making

• Takes effective, considered and timely decisions by gathering and evaluating relevant information from within or outside the organization
• Level required: Accomplished

3.      Innovating and Adapting

• Develops and implements innovative solutions to adapt and succeed in ever-changing and uncertain global and working environments.
• Level required: Accomplished (dependent on scale and complexity of emergency)

EXPERIENCE, QUALIFICATION & SKILLS:

Essential:

• Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or a related field.
• Minimum 3 years’ experience in commodity management, warehouse operations, or logistics coordination
• Experience in food commodity handling, stock management, and distribution systems, preferably in school feeding or nutrition programs
• Strong knowledge of inventory management, stock reconciliation, and reporting systems
• Experience working with implementing partners and third-party logistics providers
• Good planning, analytical, coordination, and communication skills
• Ability to work in remote field locations and manage multiple priorities

Desirable:

• Experience working with large-scale school feeding or nutrition programmes, preferably in Pakistan or Sindh province.
• Knowledge of national food safety and quality control standards and regulatory requirements applicable to food commodities and school meals programmes.
• Familiarity with Logistics / procurement IT systems (SAP), and commodity tracking tools.
• Local language proficiency (Sindhi) to facilitate community and partner coordination.
• Exposure to emergency response logistics or post-disaster relief operations.

Additional Job Responsibilities:

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities:

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Safeguarding our Staff:

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Save the Children has zero tolerance towards Sexual Exploitation and Abuse, Fraud, Bribery and Corruption.