Organization: Committee for the Welfare of Prisoners (CWP)

Department: Litigation

Location: Karachi

Position Type: Contractual

Reporting To: Litigation Management / Relevant Litigation Superviso

POSITION SUMMARY

The Court Clerk supports the Litigation team by collecting court documentation, maintaining accurate case records, preparing client files, and assisting with litigation-related reporting and data management. The role also involves coordinating with under-trial prisoners (UTPs) and their families, facilitating documentation and surety matters, and conducting scheduled jail visits to support efficient case administration.

KEY RESPONSIBILITIES

1. Documentation Collection and Management

● Collect and maintain case-related documentation, including attested Vakalatnamas, disposal orders, certified copies of judgments, and bail orders.

● Obtain police papers for Advocates after copies are supplied by the prosecution.

● Coordinate with UTP families regarding the submission and return of sureties through the relevant courts.

2. File Preparation and Record Keeping

● Prepare new client files containing Vakalatnamas, entry forms, and other relevant documents and information.

● Maintain accurate and updated Vakalatnama registers.

● Ensure case files and records are complete, organized, and accessible when required.

3. Reporting and Progress Tracking

● Prepare and submit monthly and quarterly reports within prescribed timelines.

● Share a progress update during the first week of each month on disposal orders and certified copies received and outstanding.

4. Jail Visits and UTP Coordination

● Conduct scheduled jail visits and record the attendance of Advocates.

● Prepare copies of UTP interview forms and Vakalatnamas.

● Coordinate interviews between Advocates and new UTPs.

● Communicate case progress updates to UTPs as required.

● Ensure Vakalatnamas and UTP interview forms are attested by the Jail Superintendent.

5. Additional Responsibilities

● Perform other official duties assigned by Litigation Management.

QUALIFICATION & EXPERIENCE

● Education: Matriculation or Intermediate with at least a second division; preference will be given to candidates with Intermediate qualifications.

● Experience: 1–2 years of relevant experience in court documentation, legal administration, or record management.

REQUIRED SKILLS

● Basic computer proficiency, particularly Microsoft Word and Excel.

● Ability to read and write in English, Sindhi, and Urdu.

● Strong organizational, documentation, and record-keeping skills.

● Ability to work independently and collaboratively within a team.

● Effective coordination, communication, and follow-up skills.

TECHNICAL KNOWLEDGE

● Familiarity with court documentation, including Vakalatnamas, disposal orders, certified copies, and bail orders.

● Understanding of case-file preparation, registers, and legal record management.

● Basic knowledge of surety submission and return procedures.

KEY COMPETENCIES

● Court documentation and case-file management.

● Accurate record-keeping and timely reporting.

● Coordination with Advocates, UTPs, and their families.

● Follow-up on court documents and surety matters.

● Confidentiality and attention to detail.

● Time management and willingness to undertake jail visits.

VALUES & ATTRIBUTES

● Integrity, honesty, and accountability.

● Strong work ethic and respect for confidentiality.

● Professional conduct and commitment to supporting access to justice.

● Willingness to travel and work in challenging field conditions.

EQUAL EMPLOYMENT OPPORTUNITY (EEO)

CWP is committed to diversity, inclusion, and equal employment opportunity. All qualified applicants will receive consideration regardless of sex, age, race, colour, creed, religion, disability, sexual orientation, gender identity, or any other characteristic protected by law. CWP promotes a workplace where individuals are treated fairly, respected for their differences, and encouraged to reach their full potential.

PROTECTION AGAINST SEXUAL EXPLOITATION AND ABUSE (PSEA)

CWP prohibits all forms of sexual exploitation and abuse by its staff, associates, partners, consultants, and other representatives. This includes sexual activity with anyone under 18, exchanging money, employment, goods, services, or assistance for sexual favours, and sexual relationships with beneficiaries due to inherent power imbalances. All personnel are expected to uphold these standards and protect the dignity and safety of beneficiaries.

WHAT WE OFFER

● An inclusive and collaborative work environment.

● Opportunities for professional growth and development.

● An opportunity to contribute meaningfully to social impact.