| Posted date | 29th June, 2026 | Last date to apply | 4th July, 2026 |
| Country | Pakistan | Locations | Islamabad |
| Category | Business & Corporate Services | ||
| Type | Consultancy | Position | 1 |
CHESS FEDERATION OF PAKISTAN (CFP)
REQUEST FOR QUOTATION (RFQ)
34th National Men's & 10th National Women's Chess Championship 2026
RFQ No.: CFP/PROC/2026-01
Date of Issue: 29th June 2026
Last Date for Submission: 4th July 2026 (5:00 PM)
1. INTRODUCTION
The Chess Federation of Pakistan (CFP) invites sealed quotations from reputed suppliers, vendors, and service providers for the provision of goods and services for the 34th National Men's & 10th National Women's Chess Championship 2026, to be held from 8th to 13th July 2026 at the Pakistan Sports Complex, Islamabad.
2. SCOPE OF WORK
|
Sr. No. |
Item / Service |
Description / Quantity |
|
1 |
Accommodation |
Per Head Air-Conditioned Accommodation for 60-80 persons (Quota Players & Officials) with Breakfast & Dinner for 5 nights (8th–13th July 2026) |
|
2 |
Catering |
Lunch for 250 persons on 9th & 10th July 2026 Lunch for 60 persons on 11th, 12th & 13th July 2026 |
|
3 |
Branding |
Designing of Visibility Material (15–20 Items) Printing: Approximately 1500 sq. ft. on Star Matt & China material (Backdrops, Standees, Streamers, etc.) with Frames & Stands |
|
4 |
Trophies, Medals, Shields, Badges |
As per championship requirement (details below) |
|
5 |
Event & Media Management Services |
As per requirement of event, for pre, event and post event arrangements will be required. |
|
6 |
Video & Photography services |
As per requirement of event up to 02 video and photographer during all above dates will be required. |
3. DETAILED ITEMIZED REQUIREMENTS
3.1 Accommodation
|
Sr. No. |
Particulars |
Quantity |
Unit Rate (PKR) |
Total (PKR) |
|
1 |
Per Head Accommodation (Air Conditioned) with Breakfast & Dinner |
80 persons × 2 nights 60 Persons x 3 nights |
_____ |
_____ |
|
Total (Accommodation) |
_____ |
Notes:
- Accommodation required from 8th July (Check-in) to 13th July (Check-out) – 5 nights.
- Twin sharing basis preferred.
- Hotel must be located near Pakistan Sports Complex, Islamabad.
3.2 Catering
|
Sr. No. |
Particulars |
Quantity |
Unit Rate (PKR) |
Total (PKR) |
|
1 |
Lunch – 9th July |
250 persons |
|
|
|
2 |
Lunch – 10th July |
250 persons |
|
|
|
3 |
Lunch – 11th July |
60 persons |
|
|
|
4 |
Lunch – 12th July |
60 persons |
|
|
|
5 |
Lunch – 13th July |
60 persons |
|
|
|
Total (Catering) |
|
|
Notes:
- Lunch to include: Main course (2 dishes), Rice, Salad, Raita, Dessert, and Water.
- Timings: 12:30 PM – 2:00 PM daily.
- Halal food mandatory.
3.3 Branding
A. Designing
|
Sr. No. |
Particulars |
Quantity |
Unit Rate (PKR) |
Total (PKR) |
|
1 |
Designing of Visibility Material (Backdrops, Banners, Standees, Streamers, etc.) |
15–20 Items (Lump Sum) |
_____ |
_____ |
|
Total (Designing) |
_____ |
B. Printing
|
Sr. No. |
Particulars |
Quantity |
Unit Rate (PKR) |
Total (PKR) |
|
1 |
Printing on Star Matt & China (Backdrops, Standees, Streamers, etc.) with Frames & Stands |
Approx. 1500 sq. ft. |
_____ per sq. ft. |
_____ |
|
Total (Printing) |
_____ |
|
Branding Items (Indicative List) |
Approx. Size |
Quantity |
|
Main Backdrop (Stage) |
20 ft x 10 ft |
1 |
|
Side Backdrops |
10 ft x 8 ft |
2 |
|
Banner – Venue Entrance |
8 ft x 4 ft |
2 |
|
Standees (Player / Sponsor) |
3 ft x 6 ft |
10 |
|
Streamers / Buntings |
– |
100 ft |
|
Directional Signage |
2 ft x 1 ft |
10 |
|
Player ID Cards |
– |
200 |
|
Certificates |
– |
200 |
3.4 Trophies, Medals, Shields & Badges
|
Sr. No. |
Particulars |
Quantity |
Unit Rate (PKR) |
Total (PKR) |
|
1 |
Winner Trophy (Men) – Large |
1 |
|
|
|
2 |
Winner Trophy (Women) – Large |
1 |
|
|
|
3 |
Runner-up Trophy (Men) – Medium |
1 |
|
|
|
4 |
Runner-up Trophy (Women) – Medium |
1 |
|
|
|
5 |
Gold Medals |
10 |
|
|
|
6 |
Silver Medals |
10 |
|
|
|
7 |
Bronze Medals |
10 |
|
|
|
8 |
Participation Certificates |
200 |
|
|
|
9 |
Shields (Guest of Honour) |
10 |
|
|
|
10 |
Delegate / Participant Badges |
200 |
|
|
|
11 |
Officials / Staff Badges |
50 |
|
|
|
Total (Trophies, Medals, Shields, Badges) |
|
|
4. TERMS & CONDITIONS
|
Sr. No. |
Condition |
|
1 |
Quotations must be submitted via email [email protected] with the RFQ number clearly mentioned in subject line with your company/firm name. |
|
2 |
Itemized rates must be provided for each item. |
|
3 |
Vendors may quote for one or more items. |
|
4 |
The quotation must include all applicable taxes. |
|
5 |
Delivery / Execution Timeline: All goods/services must be delivered/ready by 7th July 2026 (one day prior to the event). |
|
6 |
Bid Validity: Quotations must remain valid for 15 days from the date of submission. |
|
7 |
The supplier shall be responsible for installation / setup of branding items at the venue. |
|
8 |
CFP reserves the right to accept or reject any or all quotations without assigning any reason. |
5. SUBMISSION GUIDELINES
|
Sr. No. |
Particulars |
Details |
|
1 |
Last Date for Submission |
4th July 2026 (5:00 PM) |
|
2 |
Mode of Submission |
Sealed Quotation (Hard Copy) or Email to [Email Address] |
|
3 |
Submission Address |
ABC Palaza, Gulberg Greens, Islamabad |
|
4 |
Contact for Queries |
+92 305 50055 |
6. EVALUATION CRITERIA
|
Sr. No. |
Criteria |
Weightage |
|
1 |
Price Competitiveness |
60% |
|
2 |
Quality & Experience |
20% |
|
3 |
Delivery Capability |
20% |
7. QUOTATION FORMAT (To be filled by Vendor)
|
Item |
Description |
Quantity |
Unit Price (PKR) |
Total Price (PKR) |
|
1 |
Accommodation (Per Head) |
80 persons × 2 nights |
|
|
|
60 persons × 3 nights |
|
|
||
|
2 |
Lunch – 9th July |
250 persons |
|
|
|
3 |
Lunch – 10th July |
250 persons |
|
|
|
4 |
Lunch – 11th July |
60 persons |
|
|
|
5 |
Lunch – 12th July |
60 persons |
|
|
|
6 |
Lunch – 13th July |
60 persons |
|
|
|
7 |
Designing (Lump Sum) |
15–20 Items |
|
|
|
8 |
Printing (per sq. ft.) |
1500 sq. ft. |
|
|
|
9 |
Trophies / Medals / Shields / Badges (as per list) |
As per list |
|
|
|
GRAND TOTAL |
_____ |
Vendor Details:
|
Name of Vendor: |
|
|
Contact Person: |
|
|
Phone Number: |
|
|
Email: |
|
|
Address: |
|
|
NTN: |
|
|
Bank Details: |
|
|
Signature & Stamp: |
8. CONTACT FOR QUERIES
For any clarification, please contact:
General Secretary
Chess Federation of Pakistan (CFP)
📞 WhatsApp/Mobile: +92 30550055
Issued by:
Secretary General
Chess Federation of Pakistan (CFP)
Apply By:
|
Sr. No. |
Condition |
|
1 |
Quotations must be submitted via email [email protected] with the RFQ number clearly mentioned in subject line with your company/firm name. |
|
2 |
Itemized rates must be provided for each item. |
|
3 |
Vendors may quote for one or more items. |
|
4 |
The quotation must include all applicable taxes. |
|
5 |
Delivery / Execution Timeline: All goods/services must be delivered/ready by 7th July 2026 (one day prior to the event). |
|
6 |
Bid Validity: Quotations must remain valid for 15 days from the date of submission. |
|
7 |
The supplier shall be responsible for installation / setup of branding items at the venue. |
|
8 |
CFP reserves the right to accept or reject any or all quotations without assigning any reason. |
SUBMISSION GUIDELINES
|
Sr. No. |
Particulars |
Details |
|
1 |
Last Date for Submission |
4th July 2026 (5:00 PM) |
|
2 |
Mode of Submission |
Quotation Email to [email protected] |
|
3 |
Submission Address |
General Secretary, Chess Federation of Pakistan, |
|
4 |
Contact for Queries |
+92 30550055 |
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Key Responsibilities: E....