Aga Khan Health Service, Pakistan is looking for a seasoned and dynamic Admin & Finance Officer for Chitral Region under Living Lab Project.

This role includes budgeting, expense tracking, procurement, record-keeping, and logistical support. The Admin and Finance Officer will work closely with the Project team to support smooth project operations, accurate financial reporting, and resource management.

Key Responsibilities:

1. Financial Management:
   • Develop and monitor the project budget, tracking expenses to ensure alignment with approved budget lines.
   • Prepare and submit accurate financial reports, including monthly expense reports, cash flow forecasts, and budget reconciliations.
   • Manage petty cash for the project, ensuring transparent record-keeping and adherence to financial policies.
2. Procurement and Inventory Management:
   • Coordinate procurement activities, ensuring that goods and services are acquired in compliance with procurement policies.
   • Ensure all project resources are well-maintained and stored securely, with regular audits of inventory.
3. Administrative Support:
   • Provide logistical support for project activities, including organizing travel, accommodations, and transportation for field staff.
   • Prepare and manage contracts, agreements, and other administrative documents to support project operations.
   • Maintain an organized filing system for both physical and digital records, ensuring easy access and compliance with documentation standards.
4. Office and Field Coordination:
   • Oversee day-to-day office management, including scheduling, supply management, and supporting field staff as needed.
   • Coordinate with field teams to ensure administrative support aligns with field activities, including organizing materials and tracking inventory at field sites.
5. Compliance and Reporting:
   • Ensure that all financial transactions and project activities comply with organization and donor policies and procedures.
   • Assist in the preparation of audit documentation and respond to audit inquiries as necessary.
   • Prepare and submit monthly administrative and financial reports to the Project Manager and relevant stakeholders

Education, Experience & Competencies:

• Bachelor’s degree in finance, Accounting, Business Administration, or a related field (Master’s degree preferred).
• 1-3 years of experience in administration and finance roles, ideally within the NGO or development sector.
• Proven experience in budgeting, financial reporting, and procurement
• Strong organizational skills with attention to detail and accuracy in record-keeping.
• Excellent communication and interpersonal skills, with the ability to work collaboratively with project teams.
• Proficiency in accounting software and Microsoft Office Suite, especially Excel.
• Knowledge of donor regulations and compliance requirements is preferred.
• Ability to travel to project sites as needed for inventory checks and financial reviews

Due to urgency, this vacancy may be filled before the due date. Therefore, don’t wait for the deadline as the applications will be scrutinized/reviewed on rolling basis.”

AKHS is committed to reducing our impact on climate and the environment and have set ourselves the goal of striving for net-zero carbon operations by 2030. All staff is expected to take part in making this a reality. The Admin & Finance Officer is expected to identify and understand which aspects of his/her work have most impact on the environment, and define tasks, work, and personal goals within his/her work plan to reduce these impacts and bring AKHS closer to net zero