REQUEST FOR PROPOSAL

FOR THE PROVISIONING OF RENTAL VEHICLES SERVICES

Jhpiego is an International non-profit health organization affiliated with Johns Hopkins University, USA. For more than 40 years and in over 150 countries, Jhpiego has worked to prevent the needless deaths of women and their families. Jhpiego is dedicated to improving the health of women and families in developing countries.

 Jhpiego intends to call for a Sealed Proposal for provision of rental vehicle services (On daily & monthly basis) for below Geographic locations. Please read the detailed description of services with detailed terms & conditions mentioned below before submission of your sealed proposal. Prices are to be quoted as per attached Annex-A (Financial Proposal Template – Schedule of Requirements)

Geographic’s Locations

NOTE: Partial bidding is allowed for geographic locations (Bidder can apply for any province of their choice).

Attachments to the RFP

Annex-A – Financial Proposal Template – Schedule of Requirements

Annex-B – Scope of Services

Annex-C – Contract Template

Annex- D – Vendor Registration Form

Open Competitive Bidding

Single Stage - Two Envelope Bidding Procedure shall be followed.  The said procedure is reproduced as follows:

(i)           The bid shall be a single package consisting of two separate sealed envelopes, containing separately the financial and the technical proposals.

(ii)          The sealed envelopes shall be marked as “Financial Proposal” and “Technical Proposal”.

(iii)        In the first instance, the “Technical Proposal” shall be opened and the envelope marked as “Financial Proposal” shall be retained unopened in the custody of the procurement committee.

(iv)        The Procurement committee shall evaluate the technical proposal in the manner prescribed in RFP, without reference to the price, and shall reject any proposal which does not conform to the specified legal & technical requirements.

(v)         During the technical evaluation no amendments in the technical proposal shall be permitted.

(vi)        After the evaluation and approval of the technical proposals, the procurement committee shall open the financial proposals of the technically accepted bids within the bid validity period.

(vii)      The financial proposal, as per Annex-A, of the bidders found technically qualified shall be opened only and the lowest evaluated bidder shall be awarded the contract.

(viii)     The financial proposal of the bidders found technically non-responsive (dis-qualified) shall be retained unopened and shall be returned to the bidders.

EVALUATION CRITERIA (TECHNICAL PROPOSAL):

NOTE:

THE FIRM DOES NOT FULFILL THE FOLLOWING MANDATORY REQUIREMENT (LEGAL, TECHNICAL & FINANCIAL) SHALL BE DISQUALIFIED.

Terms & Conditions for Submission of Proposals:

1. Sealed Proposal must be submitted on company/organization’s original letterhead with date and signed stamp.
2. Proposal submitted through Email, By Hand and late submissions will not be considered.
3. NTN, GST and RFP Reference number should be mentioned on Proposal.
4. Partial bidding is allowed for geographic locations (Bidder can apply for any province of their choice).
5. The proposal validity must be 90 days from date of bid submission.
6. Initially the contract will be for one (01) year. However, the same would be extended on the satisfactory performance by the contractor for a further period of two (2) years on yearly basis, at the same rates, terms & conditions, with the mutual agreement of the Jhpiego and the Contractor. Extension in the contact agreement shall be the sole discretion of the Jhpiego, and the contractor has no right to claim further extension as a matter of right in the contract.
7. A Technical Services Contract (TSC) will be signed with the successful bidder. Failure to comply with the terms of the contract will result in termination of the contract at the supplier’s risk and expense.
8. Unit price must be quoted separately for each item/service
9. GST taxes must be mentioned separately item wise, if applicable. In case of CDC/USAID funds utilization, Jhpiego will manage the taxes as per the proposition below: -

If services lies under Center for Disease Control (CDC), Govt. of United States funded project and U.S. Agency for International Development (USAID) funded project. As per CDC and USAID rules, GST amount charged on any invoice over US$ 500/- will be withheld by Jhpiego and sent to CDC Pakistan and UAID Pakistan for tax exemption from Govt. of Pakistan. This process takes at least 120-180 days. Upon approval from CDC/USAID, withheld GST amount is paid to vendor by deducting WHT or tax exemption certificate is provided shared by CDC/USAID.

1. Withholding tax will be deducted from invoice as per applicable tax law of Govt. of Pakistan
2. Rates should be quoted in local currency.
3. Payment will be made through online transfer within 30 days after submission of complete and correct invoices with signed log books to Jhpiego Islamabad.
4. All bidders/firms are to submit PKR 200,000 Performance Security in shape of Pay Order in favor of “Jhpiego Corporation” (NTN #3369214-9). No bid will be entertained without Performance Security pay order.
5. Detail Scope of Service is attached with this RFP as Annex-B.
6. Jhpiego reserves the right to accept or reject any bid with or without assigning any reason.
7. Questions (if any), must be submitted in writing on or before 7 July, 2025. Jhpiego may respond to questions collectively to all bidders after 8 July, 2025.
8. Sealed Proposal should be submitted through COURIER ONLY at address mentioned above by COB 14 July 2025.

Best Regards

Operation Department

G-106, NSTP NUST, Sector H-12, Islamabad

Jhpiego Corporation