TERMS OF REFERENCE (TOR)

 Introduction/Background                                                                                                               

Pak Mission Society (PMS) is a national relief and development, non-governmental, and not-for-profit organization established in 2004 and registered on 13th February 2008 under the Societies Registration Act 1860.  Since its establishment, PMS has reached and served unreached and underprivileged communities regardless of race, gender, ethnicity, class, religion, and social background. PMS has also a triannual Memorandum of Understanding that is also referred to as NOC from the Economic Affairs Division (EAD), that allows work status until November 2024.  Moreover, PMS has secured three years’ membership with the Pakistan Centre for Philanthropy (PCP) after completing its qualifying partnership rounds as well. 

Pak Mission Society (PMS) is implementing the "Waste for Value" project focused on transforming waste management into a sustainable economic and environmental opportunity across 10 target communities in Islamabad. As a core component of this project, PMS has formed 10 distinct Social Enterprise Groups (SEGs) within these communities.

The long-term sustainability plan requires the establishment of a formal, legally registered entity a Micro, Small, and Medium Enterprise (MSME) that will assume full ownership, management, and operational responsibility of the plastic waste recycling plant installed by PMS. This body is intended to be a sustainable social enterprise and a source of green jobs.

This body will comprise ten (11) nominated members, one representative from each of the 10 established Social Enterprise Groups (SEGs) and one from Pak Mission Society.

PMS requires the services of a qualified legal consultant or firm to advise on the most appropriate legal structure, prepare all necessary documentation, and ensure the complete, legal registration of this 11-member entity with the relevant authorities in Islamabad. The preferred mode is an Association of Persons (AOP) / Partnership Firm, but the consultant must confirm its suitability given the requirement for the entity to own fixed assets (the recycling plant).

 Objectives                                                                                                                                         

The primary objectives of this consultancy are to:

1)     To provide expert legal advice on the most viable and legally sound corporate structure (AOP, Limited Liability Partnership (LLP), or Private Limited Company (PLC)) that best protects the members' interests, facilitates asset ownership (recycling plant), and aligns with the entity’s social enterprise mandate.

2)     To successfully complete all formalities for the registration, and register the chosen entity with the Registrar of Firms (for AOP) or the Securities and Exchange Commission of Pakistan (SECP).

3)     To obtain all required tax and regulatory numbers (NTN, STRN, etc.).

 Scope of Work                                                                                                                                  

The consultant shall execute the following three phases of work:

Phase 1: Legal Advisory, Structuring & Documentation

Phase 2: Official Registration and Compliance

Phase 3: Handover and Training

4. Deliverables and Timeline

The following are the mandatory deliverables to be completed within the 1-month duration:

 Deliverables and Timeframe                                                                                                           

4. Deliverables and Timeline

The following are the mandatory deliverables to be completed within the 1-month duration:

Selection Criteria                                                                                                                              

The consultant/firm must demonstrate the following qualifications and expertise:

1)     A registered law firm or individual legal consultant with a proven track record (minimum 5 years) in corporate, partnership, or MSME registrations in Islamabad Capital Territory (ICT).

2)     Demonstrated knowledge of the Partnership Act, 1932, the Companies Act, 2017, and local FBR/ICT Administration procedures.

3)     Specific experience in advising social enterprises or non-profit businesses transitioning to commercial legal structures is highly desirable.

4)     Excellent communication skills in English and Urdu for drafting legal documents and conducting member briefings.

Evaluation Criteria                                                                                                                            

The consultant/firm will be evaluated based on the following criteria:

 Financial Obligations of the Consultant                                                                                         

The Consultant/Firm shall be solely and fully responsible for all necessary payments, costs, fees, and expenses incurred in relation to this assignment.

This obligation includes, but is not limited to:

• All costs associated with the preparation and submission of the technical and financial proposals.
• Any and all applicable government taxes (e.g., Sales Tax, Income Tax), duties, permits, licenses, and charges, fee, required by local, provincial, or national regulatory authorities for the execution and completion of the project.

The final negotiated fee paid by Pak Mission Society (PMS) to the Consultant/Firm shall be considered inclusive of the above-mentioned obligations, and the Consultant/Firm shall bear all associated financial liabilities.

 How to Apply                                                                                                                                   

Interested consultants/firms are invited to submit the following:

1. Cover Letter: Clearly stating suitability for the assignment and availability for the one-month duration.
2. Company/Consultant Profile: Including proof of registration and track record of similar assignments.
3. Technical Proposal (Max 3 pages): A detailed methodology outlining the steps to achieve the registration (specifically addressing the AOP vs. other options), a proposed work plan aligned with the 1-month timeline, and the proposed legal structure (AOP/LLP/PLC) for PMS's consideration.
4. Financial Proposal: A lump-sum professional fee quotation, inclusive of all expected government fees, stamp duties, notary charges, and travel/coordination costs required for the completion of all deliverables.

Online Submission address: Send a digital file in the form of an email sent to the dedicated email address: [email protected] or mail to the following address with the reference # on or before 17^th November, 2025 COB 5PM.

Procurement Manager

House # 333, Street # 29

Sector G=14 /4

Islamabad

+92-51-8446166