Purpose of Assignment:

The Donor Liaison will serve as the primary point of contact for donors, ensuring timely communication, reporting, and compliance with donor requirements. The role will support coordination, documentation, and relationship management to strengthen donor engagement and project visibility.

Main Responsibilities & Tasks:

• Carry out donor mapping, track their priorities, and maintain an updated donor database.
• Identify relevant donor clusters, groups, and forums; register Organizations participation in their events.
• Participate in donor meetings to develop effective working relationships and linkages.
• Assist the Business Development department in compiling all project proposal requirements.
• Develop Project Summary Sheets for Organizations completed and ongoing projects.
• Work with the Project Manager to develop work plans and monitoring plans for projects.
• Regularly update the Project Status Matrix and Projects’ Fact Sheets.
• Ensure effective record-keeping of official agreements and Memoranda of Understanding (MoUs) with other organizations.
• Respond to donors’ day-to-day requirements in close coordination with the line manager.
• Undertake field visits to conduct research and understand ground realities pertaining to current programs/projects and future opportunities.
• Closely monitor the progress of ongoing projects at the field level and update the line manager on the status of interventions as per the donor-approved project work plan.
• Ensure project deliverables are met, and all contractual compliances are adhered to according to signed agreements/MoUs with respective donors.
• Update the donor reporting calendar.
• Facilitate the line manager in preparing weekly, monthly, quarterly, bi-annual, and annual reports for projects and the organization.
• Establish and maintain effective working relationships with Organizations Regional/Field/Laision Offices under the supervision of the line manager.
• Maintain and update directories of Organizations documents, including Certificates, Annual Reports, Audit Reports, Organizations Profiles, and Manuals.
• Collect required data from relevant departments to respond promptly, courteously, accurately, and professionally to queries, complaints, or concerns.
• Prepare requisition forms for departmental requirements and donor visits.
• Facilitate donors’ visits to the field.
• Report concerns the respective supervisors and promptly informs them of any delays.
• Maintain close coordination with departments to ensure projects are completed on time and within budget.
• Ensure donors’ visibility requirements are met in projects and programs.
• Perform any other tasks assigned by the supervisor.

Skills, Experience & Qualifications

• Master's degree in a relevant field, such as development studies, Project management, or business administration marketing.
• Minimum 3 years of experience in donor reporting, project management and programmatic support and marketing communications
• Proven experience in donor mapping, project cycle management, report writing, training delivery, and monitoring & evaluation.
• Proficient in MS Office excel, word and Power point skills.
• Excellent communication, interpersonal, and organizational skills.
• Fluency in English
• Demonstrated ability to work independently and as part of a team in a multicultural environment.

Note:

We maintain a zero-tolerance policy towards Sexual Exploitation and Abuse. All selected candidates will undergo comprehensive background checks and stringent controls.

As an equal opportunity employer, we encourage female candidates to apply.

This role needs to be filled as soon as possible, and applications will be reviewed on a rolling basis and only short-listed candidates will be contacted