Pakistan Red Crescent Society (PRCS) – National Headquarters

Job Description

Position Title: Assistant Director, Resource Mobilization & Partnerships
Department: Resource Mobilization & Partnerships
Reports to: Deputy Director, Resource Mobilization & Partnerships
Location: PRCS National Headquarters, Islamabad

Position Objective

The Assistant Director is responsible for the effective implementation of assigned components of the national resource mobilization strategy. This includes managing a portfolio of donors and partners, coordinating the development of funding proposals and reports, maintaining partnership systems, and supporting the Deputy Director in strategic initiatives. The role requires a highly organized, detail-oriented professional with strong writing skills, donor management experience, and a collaborative spirit to work across the organization.

Key Duties and Responsibilities

• Under the guidance of the Deputy Director, lead the coordination and writing of medium-scale funding proposals, concept notes, and budgets, gathering inputs from technical program teams, finance, and M&E.
• Conduct thorough research and analysis on potential new donors (corporate, foundations, trusts) to identify alignment with PRCS programs and prepare briefing notes for engagement.
• Support the planning and execution of national fundraising campaigns, events (galas, launches), and special initiatives (e.g., Ramadan, Disaster Appeals).
• Maintain a dynamic pipeline tracker of ongoing proposals, submissions, and pending decisions.
• Manage a dedicated portfolio of existing donors and partners, serving as a primary point of contact. Ensure regular communication through updates, newsletters, and acknowledgments.
• Organize and coordinate logistics for donor meetings, field visits, and presentations, preparing briefing kits and agendas.
• Maintain the official partnership filing system and donor database ensuring all records of contracts, MoUs, correspondence, and reports are meticulously filed and easily retrievable.
• Track and ensure compliance with partnership agreement terms, including reporting deadlines and visibility requirements.
• Work closely with Program Heads and Finance teams to monitor the implementation of active grants, facilitating timely and accurate financial and narrative reporting to donors.
• Track grant milestones, flagging potential delays or compliance issues to the Deputy Director.
• Contribute to the preparation of internal progress reports on fundraising performance against targets.
• Assist in organizing grant opening and closing meetings.
• Act as a key liaison between the Resource Mobilization department and PRCS Program Units, facilitating the flow of information needed for proposal development and donor reporting.
• Collaborate with the Communications Department to develop high-quality fundraising collateral, impact stories, social media content, and annual reports that support donor engagement.
• Ensure the donor database is consistently updated with interactions, meeting notes, and key documents.
• Help maintain a repository of past successful proposals, reports, donor guidelines, and templates for organizational learning.
• Stay abreast of fundraising best practices and sector trends.
• Any other tasks as assigned by the management.

Qualifications, Experience, and Competencies

Education:

• A Master’s degree in Business Administration, Marketing, Communications, Social Sciences, or a related field is required.

Experience:

• Minimum of 5 years of professional experience, with at least 3 years directly in fundraising, grant management, donor relations, or partnership roles in the non-profit/development sector.
• Hands-on experience in writing successful funding proposals and donor reports.
• Experience in coordinating with multiple internal departments.

Skills and Knowledge:

• Excellent Writer: Strong ability to draft clear, compelling, and grammatically flawless proposals and reports in English.
• Research and Analytical Skills: Proficiency in donor research and data analysis.
• Organizational Prowess: Exceptional attention to detail, time management, and ability to juggle multiple priorities.
• Software Proficiency: Advanced skills in MS Office (Word, Excel, PowerPoint). Experience with CRM software (e.g., Salesforce) is a plus.
• Communication: Fluent in English and Urdu (written and spoken).

Core Competencies and Personal Attributes:

• Deep commitment to the humanitarian mission and values of PRCS.
• Proactive, resourceful, and able to work with minimal supervision.
• Team player with strong interpersonal and collaborative skills.
• Discreet and professional in handling sensitive donor information.
• Flexible and adaptable to changing priorities in a dynamic environment.